Void an Expense Report

Use the Void function to void an existing expense report. If his expense class allows it, a supervisor can void expense reports on behalf of his employees.

When you void a correcting expense report, Deltek Expense reinstates the original expense report and changes its status from Voided to Processed. Any records previously contained in the Correction table, which were generated at the time the correcting expense report was created, are also removed.

You can void an expense report regardless of the status if the expense class of the user allows it. Once the expense report is voided, any attached expense authorizations are updated to an approved status and are available for use with a new expense report.

To void an expense report, complete the following steps:

1. Click Void on the toolbar.
2. In the Reason for Void text box, enter the reason you are voiding this expense report.
3. Click OK to void this expense report.
   Note: Depending on the setup of the employee's expense class, the employee may be sent a notification if the expense report is voided by someone other than the employee. The supervisor may also be notified of a voided expense report if he has completed an approval task.